Introducing Role-Based Access: Customizing Your EdTech Analytics

We know districts need data to make informed decisions about their edtech ecosystem, from app renewals and approvals to professional development and school site support. However, most districts lack easy access to insights that are tailored to departments’ needs. Until now…

We’re excited to announce that role-based access is now available in Lightspeed Digital Insight! Our analytics platform gives districts unmatched visibility into app usage, providing insights and workflows that expedite data privacy compliance, simplify app reviews, cut costs, and drive equitable connectivity. Now, that visibility can be customized based on different roles across the district.

School leaders – from principals to instructional coaches, finance officers, technology directors, and education services staff – can now easily access dashboards and tools customized for their role, that will help them optimize decision-making, resource allocation, and overall educational outcomes.

Key Features

Custom Roles: Districts can create an unlimited number of custom roles, each with specific permissions tailored to various user needs. This flexibility ensures that everyone, from finance personnel to IT admins, has access to exactly what they need while maintaining appropriate access controls and data visibility limits.

Campus-Level Roles: Principals and other school-specific users can have access restricted to just their respective campuses. This targeted access helps maintain data privacy and relevance, making it easier for school leaders to focus on their own school’s data without being overwhelmed by district-wide information.

Insights Across the District

Principals and School Leaders

Principals can access only the data relevant to their schools, allowing for focused and secure management of school-specific information. For example, a principal noticing improved 6th-grade math performance can investigate the specific apps contributing to this success and scale successful strategies district-wide. These leaders can leverage tools like the App Activity report and filter by subject area, correlating usage to academic outcomes. Learn more in the guides for Principals and Assistant Principals.

IT Administrators

Custom roles can be created for IT administrators who need access to system settings and security features, but don’t require visibility into additional data, like student activity profiles. This segmentation ensures that IT staff can perform their duties without compromising student privacy. Tools like the Student Data Privacy Dashboard – which surfaces new apps in use, unapproved apps that students are logging into, and apps with privacy policy updates – are particularly relevant for this role. Learn more in the guide for technology leaders.

Finance and Procurement Teams

Finance and procurement teams can leverage Lightspeed Digital Insight to keep tabs on purchased licenses and their return on investment. License Management and Cost Overview reports detailing when apps are up for renewal, whether they are underutilized, the cost per user and more, help these teams make informed decisions without navigating through unrelated data. Learn more in the guide for finance leaders.

Instructional & Education Services Staff

These teams leverage Lightspeed Digital Insight to make data-informed decisions about curriculum and instructional resources. By analyzing app usage and engagement data, they can identify gaps in resource allocation, professional development needs, and leverage the Digital Equity Module to ensure equitable access to digital learning. The app approval workflows also help curriculum teams ensure digital tools are in instructional alignment. Learn more in the guides for Instructional Coaches and Education Services staff.

Role-based visibility with Lightspeed Digital Insight enhances districts’ data management and decision-making across key departments. Contact your Customer Success Manager or schedule a demo to learn more!